Recent Communications



 

 

We want you to be “in the know”!

We send out a weekly update and other mass communications as needed to provide homeowners with notice about facility work on the property or other items of note. If you missed an e-blast, you can find it here on this page, with the most recent one on top.

**************************************************************************

July 31, 2020

RE: August 5, 2020 Board Meeting Notice

Good Afternoon, Nepenthe:

This email is to let you know that the Board of Directors will be meeting next week on Wednesday, August 5th. They will be meeting in Executive Session (closed to the membership) at 4:00 pm to consider confidential matters such as delinquent accounts, disciplinary actions and personnel matters. The agenda is attached at the bottom of this email.

They will also meet in Open Session at 5:30 pm. That agenda is also attached and the entire packet is available to view on the community website here:  https://nepenthehoa.com/board-of-directors/.
Homeowners are welcome to observe the Open Session. It will be held via Zoom Teleconferencing due to COVID-19 restrictions for social distancing.

Here is the information for logging in to the meeting:
Follow this link at 5:30 pm:

https://us02web.zoom.us/j/85634570073?pwd=amdHbEtKK3dSaWk2Q3czK2xGTldhQT09

Meeting ID: 856 3457 0073

Passcode: 626558

OR Dial in

+1 669-900-6833

Meeting ID: 856 3457 0073

Passcode: 626558

Every Open Session includes two Homeowner Forum periods where owners may address the directors on relevant topics.

If you have any questions about these meetings or how to attend via Zoom, please call the office at 916-929-8380.

I hope you’re all wearing your masks and staying healthy!

Kind regards,

Bettsi Ledesma, CMCA
General Manager

********************************

June 26, 2020

Subject:  Board of Directors Meetings and Clubhouse Swimming

Good afternoon, Nepenthe!

The Board of Directors will be meeting next Wednesday, July 1st. They will meet in executive session (closed) at 4:00 pm and in open session at 5:30 pm. The open session will be held in the clubhouse following social distancing protocols. It will also be open by Zoom:

https://us02web.zoom.us/j/88953888459?pwd=TElDQmNML1pGZUdhMzdtcGFXWEc4UT09

Meeting ID: 889 5388 8459, Password: 171798

Or call 669-900-6833 and enter meeting ID: 889 5388 8459 and Password: 171798

In other news…

Beginning Monday, June 29th the main clubhouse pools will be open for use! The construction will be winding down to a point where it will be safe to have homeowners on the pool deck.

The signup sheet will be located at the gate on Swarthmore Drive and there are five “areas” for five households. The small pool will be divided in half and the lap pool will have the three defined lanes that will serve as separators. The pools at Dunbarton and Elmhurst will continue to operate as they did this week.

Everyone has been so great about following the rules and using the signup sheets which is really appreciated. We have been advised that it is not enough for the association to put protocols in place- we also have an obligation to monitor the use which we have been doing by checking the key card scans against the signup sheets. So far, so good- thank you!

Please remember these important notes:

Most importantly, if you’re not feeling well, stay home!

Maintain physical distancing while at the pool.

Pools will be open from 7am – 8pm daily.

Households wishing to swim will use the dated signup sheet located at the gate entrance to the pool.

Please use the gate with the sign-up sheet for access to the pools.

Swimming periods begin at the beginning of the hour.  Each residence will be allowed to sign up for 1 hour of use – (maximum number of persons per household to be in the pool area is 4).

No pool toys or chairs are to be brought into pool area (except for small safety floats, i.e., blow- up type for arms).

There will be no bathroom access. Be sure to use the restroom prior to your scheduled pool use.

Spas will remain closed and are not to be used. We continue to abide by County restrictions.

Please do not move the stanchions with the yellow “tape” dividing the pools.  Each household using the pool will need to stay within the limits of one of the preset areas.

Finally, do not sign up for multiple hours in a row or the same time frame several days in a row so everyone has an opportunity to swim.

If you have any questions, please give us a call at 916-929-8380. The clubhouse continues to be open Monday through Friday from 9:00 am to 6:00 pm and we are happy to help!

2020-07-01 Open Session Agenda

2020-07-01.Exec Agenda ABBREVIATED

**********************************************************

Are you ready to SWIM????

Beginning Monday, June 22nd both satellite pools (Dunbarton and Elmhurst- see attached map) will be open for use! The clubhouse pool will open as soon as the construction project is completed about another week or so.

Please keep in mind that the use of the pools during the COVID-19 pandemic has brought strict protocols for all of us to abide by- association and member alike.

We want to ensure that we can keep them open and that will take everyone’s help.

Here are some important notes:

Most importantly, if you’re not feeling well, stay home!

Maintain physical distancing while at the pool.

Pools will be open from 7am – 8pm daily

Households wishing to swim will use the dated signup sheet located at the gate entrance to the pool

There is only one gate providing access to each of the pools. This is the gate with the a sign-up sheet.

Each residence will be allowed to sign up for 1 hour of use –(maximum number per household to be in the pool area is 4)

No pool toys or chairs to be brought into pool area (except for small safety floats –  i.e. blow up type for arms)

No bathroom access. Be sure to use the restroom prior to your scheduled pool use.

Spas will remain closed and not to be used.

Please do not move the stanchions with the yellow “tape”. Each household using the pool will need to stay within the limits of the preset areas.

Finally, do not sign up for multiple hours in a row or the same time frame several days in a row.

We’re so excited to see the amenities in use again! If you have any questions, please give us a call at 916-929-8380.

Map showing satellite pools

 

***********************************************************

June 12, 2020

RE: Weekly Update June 12, 2020
Good afternoon, Nepenthe!
I am happy to tell you that beginning Monday, June 15th, the clubhouse will be open to the homeowners! We will be observing a number of new protocols for your safety and ours. Here’s what you need to know:

  • Hours:  9:00am to 6:00pm, Monday through Friday (on this first Monday the clubhouse will close at 3:00 pm for an executive Board meeting.)
  • Face coverings will be required as will maintaining 6′ physical distance from other homeowners and staff members.
  • Restrooms will remain closed.
  • The kitchen will be closed and there will be no communal food, including coffee.
  • The fitness center will remain closed.
  • The swimming pools will remain closed until the necessary protocols required by the county can be implemented. Watch for further communications from our office.
Christina, Nirmal and I look forward to welcoming you at the clubhouse. If we are careful and safe, we can all say hello and stay healthy!

Sincerely,

Bettsi Ledesma, CMCA
General Manager

************************************************************************************

RE: June Nepenthe News

Good evening, Nepenthe!

Here is the link to the June Nepenthe News- we hope you enjoy this issue.
https://nepenthehoa.com/wp-content/uploads/2020/06/June-2020-Nepenthe-News.pdf
We’ve got an article regarding the recently approved Grounds Committee Members’ Duties and some information about the process for opening the pools.

One of our homeowners recently received a delivery of cloth masks. Due to an administrative snafu, he ended up with more masks than he and his family can use and they are offering them here to you, their neighbors. I’ve attached a photo to show you what they look like. There are five cloth masks in each packet and there are twenty packets available. The first twenty households that respond to this email will receive the masks. I’ll follow up with you on Monday to discuss how we will get them to you. I was so touched by this homeowner’s generosity. He has asked to remain anonymous, but I just have to say what a lovely thing to do!

I hope you are all continuing to stay safe. The world has been an especially crazy place of late- it feels difficult at times to know the next right step. Our anonymous neighbor seems well acquainted with John Wesley’s advice to

“Do all the good you can,
By all the means you can,
In all the ways you can,
In all the places you can,
At all the times you can,
To all the people you can,
As long as ever you can.”

I’m going to try do the same! Happy weekend, friends.

Bettsi Ledesma, CMCA
General Manager

***************************************************************************

June 1, 2020

RE: Election Recount Results

Hello,
This is a brief note to inform the membership that the Inspectors of Election met this morning at 10:30 am and recounted the ballots. They counted twice and the result are essentially the same as they were last Wednesday:

Linda Cook 163 votes
Mary Gray 137 votes
Liza Tafoya 130 votes

Congratulations again to Linda and Mary.

Kind regards,

Bettsi Ledesma, CMCA
General Manager

*************************************************************************

May 29, 2020

RE: Election of Directors Ballot Recount

Good evening, Nepenthe:
Wednesday, May 27th, the Inspectors of Election counted the ballots. The results were as follows:
Linda Cook:  161 votes
Mary Gray:  139 votes
Liza Tafoya:  132 votes

Liza Tafoya has submitted a written request to the Inspectors of Election for a recount of the ballots. The Inspectors will do so on Monday, June 1 at 10:30 am. They will unlock the ballot box where they secured the ballots Wednesday. Their recount will be viewable by the membership at this Zoom meeting link:

https://us02web.zoom.us/j/84916298796?pwd=MWtZQWRDVWJoZnZ3d1cycnB3RmV4QT09

Meeting ID: 849 1629 8796
Password: 767928

Please be advised that only Nepenthe homeowners may attend this meeting.

Thank you,

Bettsi Ledesma, CMCA
General Manager

*********************************************************************

RE: 5-22-20 Weekly Update plus Board Packets

 

Good evening, Nepenthe,
I hope this email finds you well! Next Wednesday at 5:00 pm is the close of the Annual Meeting when the Inspectors of Election will be counting the ballots. If you haven’t dropped yours off yet, you have until that time to do so. The Board of Directors will also be meeting in open session while the Inspectors are counting. If you would like to see the agenda and the advance materials, you may do so by following this link:  https://nepenthehoa.com/wp-content/uploads/2020/05/2020-05-27.Open-Session-Packet.pdf. A discussion of a possible bocce ball court is on the agenda as is a review of the latest tree report and the possible adoption of the Grounds Committee Members Duties. You may observe the Board meeting and the Inspectors by joining the Zoom meeting. Here are the instructions for joining:

Join Zoom Meeting

https://us02web.zoom.us/j/88107803920?pwd=RjdiYmk4K3lKVzQ4MDRHOFZDRTNrUT09

Meeting ID: 881 0780 3920
Password: 664643

You can also just join by phone by dialing 1 669 900 6833 and entering the Meeting ID 881 0780 3920 followed by # and then the password 664643 followed by #.

This meeting is open to members of the association only.

The next Board meetings will be held on July 1st at which time they will appoint the committees. If you are interested in serving on a committee, the application and Conflict of Interest policy are attached.

The office will be closed on Monday for Memorial Day. If you have an association related emergency, please call the Customer Care Center at 1-800-428-5588.

Lastly, some of you have been inquiring about whether the pools will be opening soon. It is important to note that, while the Board of Directors and the management team have been discussing the reopening of facilities in a safe and responsible manner, the state of California still prohibits the operation of pools, spas and community centers.

On the California COVID-19 webpage (https://covid19.ca.gov/roadmap-counties/) is this information:

The following are not open

The following sectors, businesses, establishments, or activities are not permitted to operate in the State of California at this time:

  • Personal services such as hair and nail salons, tattoo parlors, gyms and fitness studios
  • Hospitality services, such as bars, wineries, tasting rooms and lounges
  • Entertainment venues, such as movie theaters, gaming, gambling, arcade venues, pro sports, indoor museums, gallery spaces, and zoos
  • Community centers, public pools, playgrounds, and picnic areas
  • Religious services and cultural ceremonies
  • Nightclubs
  • Concert venues
  • Live audience sports
  • Festivals
  • Theme parks
  • Hotels/lodging for leisure and tourism

Even though Sacramento county has been able to satisfy the state’s requirements for moving into phase 2, this is the prevailing order. Please understand that the association must abide by the order as it applies to an HOA.

Here at the office, we miss all the splashing and fun and we miss our regular card groups and pup-friends! All of the activities we took for granted in the past will be so precious to all of us when we can resume them. Until then, we can continue to put safety first. Wishing all of you health and happiness!

Bettsi Ledesma, CMCA
General Manager

****************************************************************
RE: 5-15-20 Weekly Update
Good afternoon, Nepenthe!
I hope you are all staying safe and staying well! Today, I saw the first little turkey poults out with their mama. It looks like the nesting period is ending so please drive carefully as they will be crossing roads with wild abandon!My update is brief today:The water meter installation project is now complete! I think we can all breath a collective sigh of relief now. We will soon be painting the above ground meters a nice, “disappearing” shade of green. As mentioned in the April newsletter, for one year, usage reports will come to the association to help us begin the process of building a budget for water. For that same year, you will continue to receive your monthly water bill from the City of Sacramento. After a year, the bills for the installed meters will come to Nepenthe and your City water bills will go away. Nepenthe has been implementing water saving measures for irrigation for years now in anticipation of this time. The hope and the goal is that the increase in dues will be offset by the elimination of the City water bill. As the usage reports come in to the office, I will share the data in the newsletter so we can all see it and begin to prepare.Yesterday I posted notice on the clubhouse bulletin board informing the community that your Board of Directors is meeting in executive session next week on a matter of member discipline. Per California Civil Code, the Board may meet in closed session for these kinds of matters and a few others as needed. This meeting is closed to the membership, but we are required to post notice two days in advance. Again, to comply with Civil Code, I’ve attached a copy of the agenda to this notice.Please let me or my staff know if you have any questions about this communication.

Kind regards,

Bettsi Ledesma, CMCA
General Manager

Attachment:  2020-05-18.Exec Agenda ABBREVIATED

*********************************************************************

May 14, 2020

Friday, May 15, 2020

FINAL Water Service Interruptions

Owners living in the areas marked with the blue outline in the map below may experience interruptions in their water service on Friday, May 15, 2020 between the hours of 8:00 am to 1:00pm in connection with water meter installations. These interruptions will be intermittent, but residents will probably want to be done with making coffee, taking showers etc. by 8:00 am. It is recommended that residents fill a few water pitchers to have on hand in case their service is interrupted during those hours. Here is a direct link to the map on the community website as well:

https://nepenthehoa.com/wp-content/uploads/2020/05/FINAL_-Water-Interruption-Map_05152020.pdf

If you have neighbors that do not use email, please let them know about this notice. Your help is so appreciated in spreading the word about this project. For more information about this project, owners may visit this page at the community website:  https://nepenthehoa.com/water-meter-installation-project/ or pickup a newsletter near the clubhouse entrance.

Thank you for your understanding. If you have any questions, you may contact:

Samuel Florez, Project Manager, Cell: 916-224-2320 | chief@florezpaving.com

OR

Eric Katapodis, Construction Inspector, Cell:  916-410-2934, eric.katapodis@psomas.com

Thank you,

Nepenthe Association

*****************************************************************************************

May 9, 2020

RE: May Nepenthe News
Good Evening, Nepenthe!
Attached please find your most recent copy of the Nepenthe News. Printed copies will be available outside the clubhouse door Monday. If you have any trouble opening the attachment, you can access the newsletter on the community website at this link:  https://nepenthehoa.com/wp-content/uploads/2020/05/May-2020-Nepenthe-News.pdfWishing you all a lovely Mother’s Day this Sunday!

Kind regards
Bettsi Ledesma, CMCA
General Manager

***************************************************************

May 6, 2020

RE: EMERGENCY WATER SHUT OFF – Zone 5

Nepenthe Residents ~

Management has just been notified that there was an issue with the water meter installations this afternoon and the City had to do an emergency water shut off in your area.
The water should be back up and running at about 5pm this evening.

Sincerely,

Nepenthe Association
Management Team

************************************************************
May 5, 2020
RE: Water Service Interruption Map – Wednesday, May 6, 2020

Owners living in the areas marked with the blue outline in the map below may experience interruptions in their water service on Wednesday, May 6, 2020 between the hours of 8:00 am to 1:00 pm in connection with water meter installations. These interruptions will be intermittent, but residents will probably want to be done with making coffee, taking showers etc. by 8:00 am. It is recommended that residents fill a few water pitchers to have on hand in case their service is interrupted during those hours. Here is a direct link to the map on the community website as well:

https://nepenthehoa.com/wp-content/uploads/2020/05/Water-Service-Interruption-Map_05.06.2020.pdf

If you have neighbors that do not use email, please let them know about this notice. Your help is so appreciated in spreading the word about this project. For more information about this project, owners may visit this page at the community website:  https://nepenthehoa.com/water-meter-installation-project/ or pickup a newsletter near the clubhouse entrance.

Thank you for your understanding. If you have any questions, you may contact:

Samuel Florez, Project Manager, Cell: 916-224-2320 | chief@florezpaving.com

OR

Eric Katapodis, Construction Inspector, Cell:  916-410-2934, eric.katapodis@psomas.com

Thank you,

Nepenthe Association

********************************************************
May 4, 2020
RE: Water Service Interruption Map – Tuesday, May 5, 2020

Water Service Interruptions

Owners living in the areas marked with the blue outline in the map below may experience interruptions in their water service on Tuesday, May 5, 2020 between the hours of 8:00 am to 1:00 pm in connection with water meter installations. These interruptions will be intermittent, but residents will probably want to be done with making coffee, taking showers etc. by 8:00 am. It is recommended that residents fill a few water pitchers to have on hand in case their service is interrupted during those hours. Here is a direct link to the map on the community website as well:

https://nepenthehoa.com/wp-content/uploads/2020/05/05.05.2020_Water-Service-Interruption-Map.pdf

If you have neighbors that do not use email, please let them know about this notice. Your help is so appreciated in spreading the word about this project. For more information about this project, owners may visit this page at the community website:  https://nepenthehoa.com/water-meter-installation-project/ or pickup a newsletter near the clubhouse entrance.

Thank you for your understanding. If you have any questions, you may contact:

Samuel Florez, Project Manager, Cell: 916-224-2320 | chief@florezpaving.com

OR

Eric Katapodis, Construction Inspector, Cell:  916-410-2934, eric.katapodis@psomas.com

Thank you,

Nepenthe Association

******************************

May 1, 2020

RE: Weekly Update
Good evening, Nepenthe,
I hope this email finds you well. As many of you know, the public health order has been extended except for one notable activity- Tennis!
Therefore, beginning tomorrow, May 2nd, all of Nepenthe’s tennis/pickleball courts will be open for your enjoyment.
It is important to note these caveats:
The Pools remain closed.
The clubhouse restroom remains closed.
Entry to the main clubhouse courts is only through the gates.
The courts are not to be used for lessons/drills.
No more than four players on any court.
Maintain physical distancing.

I also want to urge everyone to continue to be careful. It may be tempting to gather with friends and neighbors in the common areas, especially with the beautiful weather and Cinco de Mayo right around the corner, but we ask that you refrain from doing so. Stay home, go for walks, maintain social distancing protocols.Lastly, I want to let you know that there will be no Open Session of the Board of Directors next week. They have elected to postpone the meeting until the date of the Annual Meeting on May 27th. They will, however, be meeting in Executive Session Wednesday, May 6th via teleconference to handle items relating to the formation of contracts, member discipline, legal matters and personnel as permitted by California Civil Code. Their agenda is attached to this email (LINK: 2020-05-06.Exec Agenda ABBREVIATED).

Wishing you all a lovely weekend!

Kind regards,

Bettsi Ledesma, CMCA
General Manager